How do I record expenses paid with the company card so they are not reimbursed to the employee?

Question

expenses [1]
Our sales staff in Dubai have company credit cards for fuel and client meals, but some also pay small items from their own pocket. In Odoo 19 everything they submit seems to end up waiting for reimbursement.
How can we separate company card spending from personal spending so finance only reimburses what employees actually paid themselves, while still keeping the receipts and approvals for both?

[1] /website_forum_translatable/static/img/apps/expenses.jpg

1CBMS · Accepted Answer

Odoo 19 handles this with the Paid By field on each expense. The approval flow is the same, but the accounting entry is different.
When creating the expense, set Paid By to Employee (to reimburse) for personal payments and to Company for card payments. Make sure your company card or bank journal is selected as the payment method for company-paid expenses in the Expenses settings. After approval, company-paid expenses are posted against that journal instead of creating a payable to the employee.

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